Minutes of the Open General Meeting of the BCTCS

The meeting opened at 18:20

Quorum: The meeting was recognised as quorate, there being present the President, and Treasurer of the BCTCS, the Local Organiser for BCTCS 18, and at least eleven other members of the BCTCS.

Apologies for absence: Julian Bradfield

Previous minutes: The minutes of the Open General Meeting held at BCTCS 17 were approved.

President's statement: Chris Tofts thanked everyone for attending. He also mentioned that he would like to see an increase in attendance at future meetings.

Treasurer's report: The Colloquium had a balance of £3593. This includes £900 pounds from Glasgow, of which £600 pounds was repaid by Glasgow, the other £300 being profit from BCTCS 17. There is still £1500 owed to Liverpool, but no valid invoice has been received from them yet.

It was decided that Liverpool must produce an invoice within 12 months (from the date of the meeting), otherwise the money would remain with BCTCS.

Elections to Organising Committee Posts: Overseen by the President.

• Treasurer. Faron Moller, proposed by John Tucker and seconded by Stephan Reiff-Marganiec, was elected unopposed.
• Secretary. Julian Bradfield, proposed by Stephan Reiff-Marganiec and seconded by John Tucker, was elected unopposed.
• Postgraduate Student Representative. Paul Sant was proposed by Ulle Endriss and seconded by Emmanouil Christodoulakis. Dan Sheridan was proposed by ??? and seconded by ???. An election was held, in which Paul Sant received 14 votes and Dan Sheridan 5. Paul Sant was declared elected.

Report on arrangements for BCTCS 19, Leicester 2003: Neil Ghani reported on the state of BCTCS 19. The meeting will he held off campus, in a Hall of residence. Both accommodation and talks will take place here. Estimated costs were of the order of £200. Currently proposed speakers included Achim Jung, Kurt Melhorn.

Choice of host for BCTCS 20: Stephan Reiff-Marganiec said that Stirling were willing to investigate possibilities, but stressed that this was tentative. Nottingham also offered, but since BCTCS 20 is in Leicester it was agreed that Stirling has the priority.

Any other business:

• Chris Tofts discussed the possibility of a domain name for BCTCS. It was mentioned that one problem to be resolved is choice of .ac.uk or .org.uk. It may be more difficult to get .ac.uk. It was proposed that the Secretary should investigate this.
• Alan Gibbons proposed that BCTCS should apply for registered charity status. This will prevent any financial problems that may arise. It was agreed that this is important.

Closure:The meeting closed at 18:45.

Paul Sant, on behalf of Julian Bradfield. (Julian Bradfield wishes to express his thanks to Paul Sant for taking the minutes in his absence.)